Resourcing Administrator

Reports to: Operations Manager
Employment Type: Casual Labour Hire - 40 hours per week, ongoing

Role Overview

The Resourcing Administrator supports the Operations Manager in facilitating the end-to-end recruitment lifecycle for labour hire staff. This role is responsible for maintaining accurate HR systems, supporting recruitment and payroll processes, and acting as a key point of contact for labour hire employees. The position also provides general administrative and office support to ensure smooth day-to-day operations.

Training will be provided, however a strong customer service mindset and solid administration skills are essential.

Key Responsibilities

Recruitment & Resourcing

• Support the end-to-end recruitment lifecycle for labour hire staff
• Assist with entry-level recruitment processes, including screening and interviewing candidates
• Upload resumes, contracts, and relevant documentation into HRIS/HRAS systems
• Maintain accurate candidate and employee records, including adding detailed case notes
• Participate in recruitment and operational meetings as required

Employee Support & Compliance

• Maintain positive working relationships with all labour hire staff
• Act as a first point of contact for labour hire employees regarding general enquiries
• Identify and report any HR, WHS, or compliance issues to the Operations Manager promptly

Payroll & Timesheets

• Support timesheet processing and payroll-related administrative tasks
• Ensure timesheet data is accurate and submitted within required timeframes

Administration & Operations Support

• Maintain whiteboards with accurate and up-to-date operational information
• Assist with inventory management and tracking of office supplies
• Provide general administrative support to the Operations Manager and wider team

Office & Workplace Duties

• Assist with basic office cleaning duties on a weekly basis
• Help maintain a clean, organised, and professional office environment

Skills & Attributes

• Strong customer service skills with a professional and approachable manner
• Sound administration and organisational skills
• High attention to detail and accuracy
• Clear verbal and written communication skills
• Ability to learn and pick up new systems and processes quickly
• Comfortable working with HR systems and databases
• Ability to multitask and work in a fast-paced environment
• Ability to handle confidential information appropriately
• Proactive, reliable, and team-focused

Experience & Qualifications

• Previous experience in administration, customer service, recruitment, or HR support (desirable but not essential)
• Willingness to learn recruitment, payroll, and workforce administration processes
• Proficiency in Microsoft Office or similar systems